In-Touch has made every effort to make sure the information contained in this manual is correct. Please read through it to familiarize yourself with this product.
  In-Touch limits the warrantee to replacement of defective parts for one year from purchase date. No warrantee is made or implied for damage caused by electrical or physical abuse.

  Written and produced by In-Touch Solutions 212 North Sturgis Street, Mankato, MN 56001

Table of Contents

 Warrantee info
 Table of Contents

Chapter 1:In-Touch Staff Registry Systems Overview
 The In-Touch System
 Personal Identification
 The difference between a
 Smart Reader and a Dumb one!
 The difference between a
 Smart Reader and a Smart Terminal
 Smart Reader System Overview
 Smart Terminal System Overview
 The difference between
 RS232 and RS485 Systems
 Technical support

Chapter 2: Installation
 Operating Environment
 Mounting
 Power surge protection
 Power supply and UPS
 The RS485 network

Chapter 3: Connecting to your PC
 Smart RS232/RS485 Converter
 Setting Reader/Terminal addresses
 RS232 Connection diagram
 RS485 Connection diagram
 RS232/RS485 Smart Converter wiring diagram
 RS485 Smart Reader addressing diagrams
 RS485 Smart Terminal addressing diagrams
 RS485 Smart Terminal wiring diagram

Chapter 4: Programming your system
 Loading the In-Touch program
 Initial configuration of your system
 Understanding tool bar functions
 Entering Data

Chapter 5:Tabbed folder functions
 Personnel
  People
   View
   Edit
   Picture
  Departments
  Groups
   Group Memberships
  Messages
Access
 Readers
  RS232 settings
  RS485 settings
Maintenance
  Database Maintenance
Reports
  Short History
  Group\Department
  History
  System

Chapter 6: Using your system
 The Staff Register
 Accessing and using short histories
 How to?
  Add a department
  Add a group
  Add a person to a group
  Add a person
  Name a Reader/Terminal
  Assign an iButton key
  Delete a lost iButton key
  Add an employee picture
  Build a Short History Report
  Build a Group/Department Report
  Build a History Report
  Build a System Report
  Force all personnel “Out”
  Work with messages
  Synchronize System Variables
  Clear Short Histories
  Clear Memberships
  Rebuild Database
  Backup Database
  Clear Database
  Backup Table
  Verify Table

Chapter 1: In-Touch Staff Registry Systems Overview

The In-Touch System
The In-Touch Attendance and access monitoring system enables you to know at a glance who is in your facility and where they are at. Placed at the buildings entrance/exit the iButton Smart Reader or Smart Terminal is simply touched with the users' personal iButton identification to log into or out of the facility. Running in the background on your PC the In-Touch software keeps a record of all touch transactions and provides immediate information about who is in the building. A glance at your PC screen can eliminate excessive paging and searching for personnel that are not even in the building!

Personal Identification
The In-Touch System uses the virtually indestructible iButton data keys for personal identification. Needing no batteries and only the size of a nickel the iButton data key identifies itself to the system with a simple touch. Carried on your key chain the In-Touch iButton personal identifier is always handy and hard to forget at home.

The difference between a Smart Reader and a dumb one!
Most identification devices (bar code scanners, magnetic strip readers, etc.) only communicate in one direction leaving the user to guess at how the transaction will be recorded. In-Touch Smart Readers and Terminals have two way communications with the PC and give the user audio and visual feed back on how the transaction is being recorded at the PC ( which can be as far as 4000' away)!.

The difference between a Smart Reader and a Smart Terminal
A Smart Reader has only three parts: a port you touch your iButton key to, a light to tell you it is on, and a beeper to indicate whether you are clocking IN or OUT (and indicate if you have a message waiting for you).
A Smart Terminal is a reader with a display screen. When your key is touched  to a Smart Terminal the display screen will show you the iButton unique registration number and will show you what is being recorded to the PC (your name, the time, your IN or OUT status etc.)

In-Touch Smart Reader System Overview
After connecting the In-Touch smart reader to your PC you are able to assign the included iButton keys. When the smart reader is touched by an iButton key the reader will emit a short beep to acknowledge that it has indeed read an iButton key. After a short interval the smart reader will emit two short beeps to indicate that the computer has logged this key touch IN or once to indicate it has logged this key touch OUT. An additional long beep indicates this person has a message and should stop at the front desk and collect their message before leaving.

In-Touch Smart Terminal System Overview
The Smart Terminal System simply adds the benefit of a backlit LCD screen, this allows the user to see what is being recorded to the PC as well as audio indications. After connecting the In-Touch smart terminal to your PC  you are able to assign the included iButton keys. When the smart terminal is touched by an iButton key the reader will emit a short beep to acknowledge that it has indeed read an iButton key. The terminal will also display the unique key registration number on its backlit LCD screen. After a short interval the smart reader will emit two short beeps to indicate that the computer has logged this key touch IN or once to indicate it has logged this key touch OUT. The terminal will also display the users name, status ( IN or OUT ) and the time that the computer has logged this touch transaction. An additional long beep indicates this person has a message and should stop at the front desk and collect their message before leaving.

The Difference between RS232 and RS485 Systems
RS232 Systems are limited to a 50' cable with one Smart Reader or one Smart Terminal, to use longer cable runs or have multiple Readers and/or Terminals use RS485 Systems.
RS485 systems are limited to 4000'  of cable with up to fifteen Smart Readers,  Smart Terminals, or up to thirty Smart Security Readers on a single network.

Technical support-
Technical questions that are not able to be resolved by reading this manual should be directed to the company you bought the system from. Be prepared to give them the model number  ( usually located on a label on the bottom of the unit ). Also note the version number of the software you are using (printed on the CD)

Chapter 2: Installation

Operating environment-
The In-Touch Attendance and Access monitoring system has been designed to give you years of trouble free use. The Smart Reader/Terminal(s) should be located in a cool dry environment, free from vibration and readily accessible to  the personnel who will use it. Locate the device at a vertical height that allows an easy key touch to the largest number of your users. If you are using a Smart Terminal make sure the L.C.D. screen is visible. If handicap and small children will be regularly using the system consider using two RS485 Smart Terminals and placing one high and one low to accommodate them. The best location for any Touch device is to place it where it is most convenient so that using it will be no more hassle than touching the wall when you come or go.

Mounting-
Take care to locate the Reader/Terminal on a solid surface that is free from vibration. Keep it away from heat ducts or hot equipment. Cables should always enter and exit the unit on the bottom or lower back of the enclosure. In-Touch offers all of our systems in industrial enclosures for users who need to place the Reader/Terminal(s) in severe environment locations.

Power surge protection-
Power surge protection is a good idea on any electronic device, the critical nature of data collection makes this especially important. Power surge protection is a common and easily obtainable accessory (In-Touch sells a variety of surge protection devices). There are many grades of surge protection available with the cost increasing as the general protection level increases. Power surge protection is not required to make the In-Touch system work and no filters will keep all spikes out, but it has been our experience that the use of surge suppression is cheap insurance to filter out a majority of over voltage problems. The use of a UPS   (uninterruptible power supply) usually provides you with better than average surge protection.

Power supply and UPS-
The In-Touch System draws its power from a small 9 Volt  DC transformer capable of at least 300 millivolts of current. If you have a network of Smart Readers and or Smart Terminals refer to the diagram on page 10 for instructions as to how many transformers you will need. Using a UPS provides a large battery backup for the system in case of power failure. The transformer simply plugs into the UPS. A UPS also provides a level of surge protection for your system.

The RS485 network-
When you connect any serial device to a PC you  use a com port ( communications port ). This is an electrical connection on the back of your PC. It is usually a 9 or 25 pin plug in connection. The In-Touch system is set up to be connected to an unused serial port ( Com 1 or Com 2 ) on your PC. Most PC serial ports use RS232. RS232 signals have a very limited range, generally 50 feet or less. The In-Touch Smart RS232/RS485 Converter solves this problem. RS485 will allow the PC to communicate with up to 15 Reader/Terminal(s) on a single twisted pair of wires up to 4000 feet away. Use of category 3 or category 5 communications cable is recommended for wiring your system to the PC. When you connect more than one Smart Reader/Terminal to your PC you must remove the 485 termination resistors from all but the end unit ( the one farthest from the PC ).
 

Chapter 3: Connecting to your PC

In-Touch Smart RS232/RS485 Converter-
The use of RS485 allows your PC to communicate with a Satellite up to 4000' away on a single twisted pair of wires. There are 4 sets of jumpers and 8 terminals on the In-Touch Smart RS232/RS485 Converter. The jumpers allow you to address the converter for use with other applications. In-Touch has shipped your converter with the jumpers preset to work with the Staff Registry System so no changes to the jumpers should be necessary.
The In-Touch Smart RS232/RS485 Converter comes supplied with a cable to connect to an unused serial port on your PC ( Com 1 or Com 2 ). This allows you to screw the Converter to the wall and easily connect to the wires from your RS485 network.
 
 

-Setting Smart Reader/Terminal addresses-
Once you have everything wired to your computer you must address each Smart Reader/Terminal. Every Smart Reader\Terminal must have its own unique address physically set on each unit. This is done by connecting the address jumpers on the board .The last Reader\Terminal on your network needs to have the termination jumper ON.
 
 

Chapter 4: Programming your system
After loading the program this is one of the first screens you will see. Do not worry about the warning that the serial port is not valid, this message is always given. Just choose the serial port that you believe you are connected to and click OK. If you can not get the system to work you can try changing the serial port later on the Readers tab. After you have loaded the program and configured the serial port the first time, close the program. Make sure all instances of the program are closed. Look at the task bar on the bottom of the page and or hit Ctrl, Alt, Delete to make sure the In-Touch program is not running. Now you can try starting the program from the start button (see next page).
There are some things about serial ports that can be confusing and some computers are harder than others to get their serial ports working like they are supposed to. I will try to list some of the more common trouble shooting we have done to overcome these problems.

Problem
Com 1 or Com 2 exists on the back of the computer (9 or 25pin) but does not appear to work.

Possible causes

The Com port/s must be turned ON in the BIOS of the computer, sometimes for unknown reasons we find that the Com port/s have been turned off in BIOS and no amount of effort will make your system work if the Com port/s are turned OFF.

The computer manufacturer has installed an internal modem that uses Com1 and automatically disables the external Com1 port. Many times they will do this and still advertise that the computer has an available external Com port.

You may have loaded software for an external device that hogs the Com port regardless whether the device is plugged in and being used or not.

The Com port plugs on the back of the computer are connected to the mother board with a cable, occasionally we find that the port labeled Com 1 is plugged into the Com2 spot on the motherboard and vice versa.

Suggested courses of action

If you can not establish communications with your system you first have to establish that the serial port you are connected to actually does work.
If you have connected other devices to the serial port in the past that did work make sure their software is OFF or try unloading their software altogether.
Try a different Com port.
Buy an RS232 Mini-Tester with lights and see if you have communications.(Our part Number RS232M-T)
Look in the computers setup (BIOS) and make sure the Com port/s are enabled.

Your Start programs will probably not be as cluttered as mine but starting the In-Touch Program should look something like this.

There are a few things you should have lined up before you continue setting up your In-Touch Program. If you think this through prior to setting up your program it will make things much easier.
1. Make a list of the names of all Readers/Terminals. If you have more than one Smart Reader or Smart Terminal (RS485 systems only) you will be asked to name them. Give them a short name that describes their location eg. Front door, office, shop etc. These names will show up on all reports so be concise. With standard hardware you may have up to 15 (fifteen) Readers/Terminals (RS485 systems only).
2. Make a list of all of your departments. The departments will be sequentially numbered starting with 1 so enter the departments in the order you would like to see them listed. You may have up to  to 256 Departments.
3. Make a list of groups. The In-Touch program will allow each person to be in only one department but that person may be in many groups. Groups are useful in helping you quickly find people and can be used in messaging eg. Softball Team Group. Here are some more ideas. 2nd Floor Nurses, CPR, Phone support, Custodian with keys, second shift supervisors, as you can see it can be very helpful to use groups to find out who is IN to help you. You may have up to 256 Groups.
4. Find an existing list of all the people you want to add to the system. Chances are that this list already exists. You can list a persons Name- Telephone#- Cell/Beeper# and Department. You can also add this person to as many groups as you wish. You can also add a picture to this persons record. It should be a digital picture in  jpeg (.jpg) format approximately 110 pixels wide. Having these lists available before you start programming your system will make your installation much easier.

After loading the program, setting the Com port, shutting the program down and restarting it, you should come to a screen that looks like this. It is at this point that you have tell the program what hardware you have connected to the P.C. This screen
asks you to make three basic selections.

 
 
 

Which Comm port do you have your hardware
connected to? (Comm1 or Comm2)
 

Which In-Touch interface are you using?
 

If you have an In-Touch RS232 device,
is it a Reader
(iButton touch port and LED only)
or is it a Terminal
(iButton touch port and LCD screen)?
 

Once you have made your selections click on the “Save Cfg” button.
This page also serves as the communications indicator page for RS232 devices. When you touch an iButton key to an In-Touch Smart Reader/Terminal the iButtons’ unique registration number should show up in the “Last Key” window.

You will arrive at this screen if you have selected RS485 Interface on the RS232 setup page. This page requires that you make several setup selections and that you name the Smart Reader/Terminals. The process of adding or deleting In-Touch RS485 Smart Readers/Terminals is done on this page. This page also serves as an RS485 communications indicator.

 
 
 

Select the Comm Port your hardware is connected to.

Selecting the RS232 Interface here will take you back to the RS232 setup page.

Putting a check mark in the “Clear Name” box will make an RS485 Terminal remove the last name displayed after a short time. If this box is not checked the last name displayed will remain until another iButton is touched to that Terminal.
The “Last Key” window shows the ID number of the last iButton touched to the system.
Putting a check mark in the “Log Rdrs” box will enable auto identification of all RS485 Smart Readers/Terminals on your system.This box should be checked only until all the Smart Readers/Terminals on the system have been identified, logged and named, then deselect the box. Touching an iButton to each Reader/Terminal is all that is needed to initiate auto identification. Once the system has identified a Reader/Terminal type a short name in the “Location” field. This name will appear on all reports and short histories.(note-Adrs this number 1-15 corrosponds to the unique address you set on the back of the board during installation)
This page also serves as the communications indicator page for RS485 devices. When you touch an iButton key to an In-Touch Smart Reader/Terminal the iButtons’ unique registration number should show up in the “Last Key” window.
After selecting the comm port, identifying and naming all the Reader/Terminals and selecting whether you want the names cleared or not, click the “Save Cfg” button.

Many of the pages of the In-Touch program use a common tool bar. Here are the functions of the buttons on that tool bar. As with many toolbars if the button is greyed out that button is not available. Moving the cursor over the top of the button will produce a hint to tell you what the button is for.

                  Prior record                  Last record                   Delete record                Post edit                      Refresh data
 First record                 Next record                 Insert record                   Edit record                   Cancel edit

Chapter 5: Tabbed folder functions
After you have configured your hardware you are ready to begin to put data into your system. The first set of data you want to put into the system is your list of Departments. You will notice that there is a drop down list box labeled “Grp List” that is empty. This serves as a reminder to what you have named your Groups. This will be useful in the future when you may want to add Departments because you do not want to name Departments the same as groups or vice versa. The In-Touch program will consecutively assign a Department number to each Department as they are added to the system.

Begin by clicking on the “Insert record” button. This will put a 1 in the “Dept. Number” field. Fill in the “Dept. Name” field and the “Dept. Desc.” field. Finish entering each record to the database by clicking on the “Post Edit” button. Click on the “Insert record” button again and the “Dept. Number” field will increase by one and you can add another Department. Don’t forget to post each record you want to add to the database. This page is the place you will add, edit, or delete Departments.
 

After you have set up your list of Departments the next set of data you want to put into the system is your list of Groups. You will notice that there is a drop down list box labeled “Dept List” that contains the list of Departments you have just entered. (In the screen shot I am showing you here “Dept.List” is still empty.) This serves as a reminder to what you have named your Departments. This is useful  because you do not want to name Groups the same as Departments or vice versa. The In-Touch program will consecutively assign a Group number to each Group as they are added to the system.

Begin by clicking on the “Insert record” button. This will put a 1 in the “Grp Number” field. Fill in the “Grp Name” field and the “Grp Desc.” field. Finish entering each record to the database by clicking on the “Post Edit” button. Click on the “Insert record” button again and the “Grp Number” field will increase by one and you can add another Group. Don’t forget to post each record you want to add to the database. This page is the place you will add, edit, or delete Groups. You can also look to see who is in each group by simply clicking on the “Membership” button while the desired group is shown.

This is the screen that will come up if you click on the “Membership” button. The top of this screen will show you who is currently in this group (this database is empty) by employee ID number and by Name. Then there are 3 buttons  “Add”, “Remove”, and “Clear Grp”. Underneath them is a list of all of the people in the database. All you have to do is click on a person you want in the group (highlight his/her name) and click on the add button and they will be added to the group.
 
 
 
 
 
 
 
 
 
 
 
 
 

There are several ways to send messages on the In-Touch system. This is the page you will go to if you want to post a common message to everyone in a Department or Group. Messages can only be sent if you are using an In-Touch Terminal (you need a screen to display the message). An In-Touch Smart Reader can indicate you have a message waiting for you by sounding a long beep. Sending a message on an In-Touch Smart Terminal is limited to 32 characters or less including spaces (this is the size of our screen). First go to the Post Message area on the screen and choose the “by Dept” or the “by Group” radio  button. The drop down list to the side will change to reflect your choice. Click on and highlight the Department or Group you want to send the message to. Go to the Msg window and delete anything that might already be in that window. Now type a short message (less than 32 characters) and click on the “Post Msg” button. Now when anyone in the selected Department or Group touches their key to a Terminal they will receive their message.
 
 

If you want to send a message to an individual you simply bring up their short history. This can be accessed in the Staff Registry screen by simply double clicking on the persons name. Or you can access any short history in the-Personnel-People-View- screen by double clicking on their last name.

To send your message begin by deleting anything that is in the text field to the right of the Msg checkbox.

Next type your message of 32 characters or less in the text field to the right of the Msg check box.   (Remember to count spaces)

Finally put a check mark in the Msg check box and your message will be delivered the next time this person touches their iButton key to a Terminal.

When the person receives the message a time and date stamp is placed in the message field that indicates when this person received their message. (See below for example of time and date stamp of received message)

In the shown example Tom T sent Jeff Thompson the following message “Stop in at my office Tom T” and the message was received by Jeff Thompson Thursday, June 1st, 11:49AM, at the front door.

 

-Personnel-People-View-
This screen shows your entire list of people who are registered with the system. This screen contains their employee number, last name, first name, department, phone number, cell/beeper number, access code, and ID Key number. You may access a persons short history here by double clicking on the persons last name. You are not allowed to do any editing on this screen it is to be used for lookup purposes only.
 
 
 
 
 
 
 
 
 
 
 
 

In addition to simply scrolling through the names to look someone up the In-Touch program gives you some simple lookup tools. Click on your right mouse button when the cursor is anywhere in the data field. Clicking on “Find by Last” allows you to type the persons last name and the program will look it up for you. If you know the employee number you can type that in and the program will bring you to that employees record. You can also reindex the list to show employees by employee number, alphabetically by last name, by department, or by group.
 
 
 
 
 
 
 
 
 
 
 

-Personnel-People-Edit-
This is the screen you will add, modify, and delete all personnel and iButton keys from your system. Before you add people to your system make sure you have added all Departments and Groups that you want. You may enter all the information for the people in the system before you issue any iButton keys. That way you won’t have a line of people waiting for their data to be entered into the system. It is however a good idea to hand the person his/her key as soon as it is registered to them so you don’t get the keys mixed up.
 
 
 
 
 
 

To start the process of adding people to your database click on the “Insert record” button. The “Emp #” (Employee number) field will show a 1 complete all the data entry into the appropriate fields.

Next put a checkmark in the “Key Capture” checkbox. A new text field will appear with the warning “Warning Readers disabled”. If you are using a RS485 system simply touch the iButton key you wish to register to the PC iButton Administration port. If you are using a RS232 system you must touch the iButton key to the Smart Reader/Terminal.
 
 
 
 
 
 

If the iButton key is not registered with this system this message will pop up. Click on OK to continue.

 
 

After clicking OK the iButton key registration code will show in the bottom text field. Clicking on the ‘Accept” button will move this text to the ID key field while the “Accept” button and the bottom text field will disappear.

 
 

Complete the operation by deselecting the “Key Capture” check box and clicking on the “Post Edit” button. Make sure you remember to take the checkmark out of the “Key Capture” checkbox  when you are finished!

 

-Personnel-People-Picture-
This is the screen you will come to add a picture to a persons record. The picture can be black and white or color. You must use a digital camera to take your pictures and follow the manufacturers instructions for getting the pictures into your computer. The biggest challenge in getting your pictures to look right is getting them sized appropriately. Most digital photographic software has a way to manipulate the size of your photo. Set the size to 110 pixels wide and select length to be proportional. Save your sized pictures in a file on your computer where you can find them. We use the jPeg format.
 
 
 
 
 
 

Here I am showing you the screen that comes up when you click on the “New Photo” button. I selected the file I had my photo in and then I  clicked on the open button.
 
 
 
 
 
 
 

By putting a checkmark in the “Display Photo” checkbox my picture will automatically be displayed here and on my  short history popup record. The “View Photo”, “Print Photo”, and “Delete Photo” buttons are self explanatory. After you have completed inserting a picture make sure you click on the “Post edit” button.
 
 
 
 
 
 
 
 
 
 
 
 
 

-Maintenance-
“Sync Sys Vars” (synchronize system variables) this button is used to realign data records to their sequential numbering system after repeated editing and can sometimes be useful in repairing a database error condition. Do not use this button on a regular basis it should be used only after you have tried turning the program , your computer and the Readers/Terminals on and off to see if that fixes your Problem.

“All out” This button forces all persons to be out. It will not create a log entry of “OUT” for those who were “IN” but it will show everyone “OUT” in the staff registry.

“Clr Short Hist” (clear short histories) This button will clear the records of the short histories on everyone in the database. This button is useful in the beginning by allowing you to clear test data.

“Clr Membership” (clear membership) This button allows you to clear the membership in all groups. Sometimes after you get going you want to start over on your group classifications, this provides an easy way to start over with groups.
 
 

“Db Maint” (database maintenance) This is the screen you will come to if you click on the “Db Maint” button.
“Rebuild DB” (rebuild database) This button is your last chance to repair damage to your database with a single button push. If you continue to get errors after using this button you should try replacing your data with your most recent backup.

“Backup DB” (backup database) This is the most important button in your program! We suggest backing up your database every day. We suggest backing up to removable media (floppy, zip, etc.) Consider having seven disks one labeled for each day of the week. If you backup everyday the worst that can happen is you lose one day of data. Even if your backup disk fails you have only lost two days of data.

“Clear DB” (clear database) This button is a severe command that will erase all information in your database. Make sure you want to start over completely before pushing this button.

“Backup Tbl” (backup table) and “Verify Tbl” (verify table) These buttons provides a manual way to perform  operations the program does automatically. If your program continually has problems with a given table you can perform some maintenance here.
 

-Reports-S History-
This is the screen you use to build short history reports on more than one person.

(If you want to print the short history on a single person bring up their short history and right click on it. You are then given a choice of printing their short history or adding a punch.)

To begin building your short history report decide if you want to limit your report to people in any given Department or Group. This is set by selecting the appropriate radio button in the lower left hand corner of the screen.

Second you need to decide if you want to add all the people or if you want to select certain individuals. If you want to add all the people click on the “Add All” button. If you only want certain individuals in the report go to the drop down list and highlight an individuals name then click on the "Add" button. All the people listed in the large text box under the “Add”, “Delete”, and “Clear” buttons will be included in the report. Be patient after clicking the preview button it can take up to five minutes to get your results depending on your processor speed and the size of your database. The report will be built in Notepad and can be edited and printed from there.
 

-Reports-Grp\Dept
This is the screen you will come to build a report on Department or Group membership.
Begin by selecting Dept (department) or Group under Report Type. If you choose “Dept” a list of departments shows in the drop down text box on the right hand side of the screen. If you choose “Group” it show a list of your groups in the drop down list.
Next choose the department or group you would like a membership report on by clicking on it in the drop down list.
Next under Name choose one of the following:
“First Last” This displays the members first then last name.
“Last First” This displays the members last then first name.
“Display Name” This shows the name that is displayed on a Smart Terminal.
Finally you can choose what other information will be included on this report by putting a checkmark in the checkbox in front of the option. You can include Id Key, Phone, Cell/Beeper, and Status (In-Out). When you have made all of your selections click on the “Preview” button. The report will be built in Notepad and can be edited and printed from there.
 

-Reports-History-
This is the screen you use to build reports on the history of all iButton key touches.
To begin with you must select the time range. There is a date picker under Begin that allows you to select your start date.
Next you will select your ending date on the date picker under End.
You may choose to restrict your history report to a group or department by selecting the appropriate radio button under Restrict to.
You must select the personnel you want the report on. Either put a checkmark in the All checkbox or use the drop down list to highlight names and use the “Add” , “Delete”, and “Clear” buttons to build your list under Selected Personnel.

Next you must select the Readers/Terminals that are to be included in your report. You may select all by putting a checkmark in the All checkbox or you may select individual Reader/Terminals from the drop down list. Use the “Add”, “Delete”, and “Clear” buttons to complete your desired list of Readers/Terminals under Selected Readers. When you have made all of your selections click on the “Preview” button. The report will be built in Notepad and can be edited and printed from there. Please be patient here this may take awhile depending on the speed of your processor and the size of your database. If there is to much data to be handled in Notepad the In-Touch program will ask if its Ok to open in Wordpad instead just click on OK to continue.
 

-Reports-System-
This is the screen where you are able to build a report about your system. Clicking on the radio button labeled Dept’s under Defined and clicking on the “Preview” button will show you a list of your departments.
If you select the Groups radio button and click on the “Preview” button you will see a list of your Groups.
If you select the Readers radio button and click on the “Preview” button you will see a list of your Readers/Terminals.
The report will be built in Notepad and can be edited and printed from there.
 
 
 
 
 
 

Chapter 6: Using your system
This is the screen you will leave the system on after you have finished setting it up . There are three buttons:
“System Cfg” This button will bring you back to the tabbed folder system configuration features.
“Refresh” This button will update the Staff Registry Screen to the most current data.
“Print” This button activates printing of the current showing Staff Registry List.

The Staff Registry will show all the people who are IN or it can be set to show who is IN from a specific Group, Department, or Location (Reader/Terminal).

If you want to know who is in from a specific Group, Department, or Location  select the corresponding radio button under Display By and make your choice from the drop down list by clicking on it.

The real power and benefit of the In-Touch program are realized by using the system. In normal day to day use you will usually have the program on this screen (The In-Touch Staff Register). From this screen you can tell who is logged into the building. You can have this screen show everyone that is IN or you can choose to show only  those people IN specific Departments, Groups, or Locations. By letting the program sort information in this way you can save time in an emergency for example by finding everyone in the CPR or  medical doctors Group who is currently in the building. Simply  clicking on any name will bring up their short history showing the most recent location that they touched their iButton key and even a picture of the individual so you can find them quicky.

You can also easily send someone a message that they will get next time they touch their iButton Key. Simply click on their name and insert their message.
 

-Short History-
The Short History screen is the most informative and most used in the In-Touch Program. From here you have all the contact information, a picture, and a look at the last 64 transactions recorded for this user. The short history will always have that many records in it once it is full, the oldest record falls off as the newest record is added. All records that are not in the Short History are still kept and are accessible through the -Reports-History- screen in the setup tabbed folder.
You also have the ability to send a message to this user that he will receive the next time he touches his iButton key. When the message is delivered a time and date stamp is placed in the message field to let the sender know when the message has been received.You can access the Short History screen from two different locations. Usually your program will be on the Staff Register screen and you can simply click on any persons name who is “In” and his/her Short History screen will appear. You may also access the Short History screen of any person by clicking on their name in the System Configuration tabbed folder under -Personnel-People-View- . You may also generate a short history report on more than one person at a time. You can build this report by going to -Reports-S History- in the System Configuration tabbed folder.

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